Now that the coronavirus pandemic is seemingly at bay, the world is slowly returning to some semblance of normality. The result has been a drastic rise in the number of events being held throughout the country. From weddings to festivals, more and more people are now spending their post-pandemic freedom making up for lost time, enjoying the great outdoors in case of another future lockdown.
So, if you’re thinking of jumping on the bandwagon and organising an outdoor event in the near future, why not? After spending months on end stuck inside, it’s important for people to let loose a little and enjoy their newfound freedom.
However, before you proceed, it’s important to bear in mind a few things. From the lighting arrangements to the security measures, there is always a lot to think about when it comes to arranging an event, which we’re here to discuss in this blog post.
Join us as we run through a few of the key things to think about when organising an outdoor event, highlighting not only what you should do but also the reasons why.
Find A Great Venue
Put simply, the venue you choose could make or break your event, so it’s important to think wisely.
Consider all the logistics of the event and ask yourself what exactly you are looking to achieve.
If, for example, you have chosen a venue not typically used for outdoor events, you could have more work ahead of you to get everything in order beforehand – especially from an electrical or lighting set-up point of view.
Get The Right Permits
Depending on the location you’ve chosen, your outdoor event may require a permit from the town or city authorities in order for it to take place.
From zoning permits to food and drink licences, take some time to research which ones you need to apply for and make sure you get approval well in advance of the big day.
The last thing you should want, after all, is to be shut down before you’ve even got started.
Think About Sound & Lighting
Whatever your outdoor event may be, the chances are that you will be needing some kind of lighting or sound set-up for it. Therefore, think carefully about the practicalities of getting this set up.
If, for example, you are having a main stage for live performances, it could be worth hiring a cherry picker to help set the lighting rigs and sound systems well in advance. These will provide you with quick and easy access all around the stage – and throughout the location – allowing you to set the stage up exactly as you intended it.
Keep Track Of The Weather
One of the biggest concerns with hosting an outdoor event is the weather. After all, depending on the time of year and the weather forecast, Mother Nature could either make the event or break it.
As such, it’s important to think carefully about when to host your event. Look at what the weather has been like in years gone by and try to pick a time when it’s likely to be dry.
Alternatively, plan for inclement weather in case it does decide to turn. Whether it be through adding a few marquees or gazebos here and there, your guests will appreciate being kept dry should it start to rain during your event.
Here at MC Property Maintenance, our cherry pickers are often used by event managers to ensure their events go off without a hitch. To find out more about hiring one for your next outdoor event, simply contact us at your earliest convenience and we’d be more than happy to help.